AWRS Due Diligence Policy
Meetini Limited is committed to tackling alcohol fraud on a National level within the UK. We work to eliminate risk and aim to ensure that we comply with all requirements and regulations and insist that all of our customers and suppliers perform due diligence checks on us in return.
The following information has been prepared to support and confirm Meetini Limited to be classified as “fit and proper” in compliance with HMRC Regulations.
· Trading Name: We Are Spirits Ltd trading as Meetini
· Trading Address: Imperial Works, Unit 3, Fountayne Road, London, N15 4QL, UK
· Telephone Number: +44 7523988396
· Email: daniel@meetini.co.uk
· Trading Activity: manufacture of alcoholic and non-alcoholic beverages and spirits; retail sale of alcoholic and non-alcoholic beverages and spirits; wholesaler of alcoholic and non-alcoholic beverages and spirits and direct supply to customers through organised events and online website
· Website Address: www.meetini.co.uk
· Type of Organisation: Private Limited Company
· Company Number: 14117352
· VAT Number: none
· Date of Incorporation: 19 May 2022
COMPANY STRUCTURE
Meetini is a limited company and is registered and incorporated through Companies House in the UK.
The details of our current directors, our registered address and annual accounts are verifiable through their online service:
https://find-and-update.company-information.service.gov.uk/company/14117352
DUE DILIGENCE CODE OF CONDUCT (DDCOC)
The DDCOC is built on the premise of ‘knowing your customer or supplier‘ and the commercial transactions that will be involved. Supply chains are only as strong as the weakest link and the purpose of Meetini Limited DDCOC is to prevent entering into commercial transactions with any illicit customer or supplier. The policy will aid in ensuring all customers and suppliers are regularly reviewed so any changes of activities are identified and the appropriate action taken.
Specific guidelines have been developed for customers and suppliers. All customers and suppliers must provide the required list of documents and completed questions for Meetini Limited to undertake a risk assessment before any account is open. Meetini Limited will only trade with a customer or supplier if they have passed the necessary risk assessment checks. Meetini Limited will only work with suppliers in the alcohol industry who accept payment by bank transfer. Cash and cheque payments are not permitted.
Daniel Vajsabel or another authorised member of the team will review the submitted information on a case-by-case basis and Daniel Vajsabel will conduct the final sign off. Any customer or supplier who fails to pass the risk assessment will immediately have all transactions ceased pending review. If the review is unsatisfactory, the account will be closed indefinitely.
Regular reviews of customer and supplier information will a be conducted by Daniel Vajsabel or another authorised member of the team and the final sign off will be conducted by Daniel Vajsabel. In the rare occasion Daniel Vajsabel is unable to complete the final sign off, Millicent Lawrence will work on his behalf and cross check with Daniel Vajsabel on his return.
All initial checks and further reviews will be documented in the customer or supplier file and maintained on an ongoing basis. Reminders for checks should be logged onto the CRM software, accounting software and internal cloud- based calendars.
The DDCOC will be implemented and maintained by Daniel Vajsabel who has experience working with Meetini Limited customers, suppliers and methods of business. In the rare occasion Daniel Vajsabel is unable to complete the final sign off, Millicent Lawrence will work on his behalf and cross check with Daniel Vajsabel on his return.
Part of the DDCOC is to ensure day-to-day checks are in place to identify transactions that may lead to fraud or involve goods on which duty may have been evaded. Checks in purchase order processing and customer orders are two areas where daily checks are performed.
1. FOR A RETAILER TO OPEN AN ACCOUNT:
In order for a business to register for trade, the following documents are required by Meetini Limited:
· Copy of Incorporation Certificate
· Copy of VAT Certificate (If applicable)
· Company Bank Details
· Owner Photo ID details (Passport or UK Driving License)
· Proof of the business address – Copy of Business Utility Bill (Less than 3 months old)
· Proof of who are their customers
We will perform our checks as soon as we receive all the documents above. Payment methods accepted are Card or bank transfer only. Meetini does not accept cheques or cash. Please note, that photo ID may be requested for card payment at the time of payment. All initial checks and further reviews will be documented in the customer file electronically.
2. FOR A WHOLESALER TO OPEN AN ACCOUNT:
In order for a business to register as wholesaler, the following documents are required by Meetini Limited:
· Copy of Incorporation Certificate
· Copy of VAT Certificate (If applicable)
· Company Bank Details
· Owner Photo ID details (Passport or UK Driving License)
· Proof of the business address – Copy of Business Utility Bill (Less than 3 months old)
· Recent photo of the business premises
· Proof of who are their customers
Once the information has been gathered, the appointed director Daniel Vajsabel or another qualified senior member of staff will complete a risk assessment. Any customers identified as high risk will undergo further questioning before we decide if we will begin to trade. High-risk customers that are accepted will be evaluated every three months, all other customers will be reviewed on annual basis.
All customers who do not pass the internal check will be notified that their account will not be opened and customers with suspicious behaviour will be reported to HMRC within 5 working days.
All initial checks and further reviews will be documented in the wholesaler file electronically. Reminders for checks should be logged into our CRM software, accounting software and internal cloud- based calendars.
3. FOR A SUPPLIER TO OPEN AN ACCOUNT:
As a part of the Alcohol Wholesaler Registration Scheme (AWRS), Meetini Limited is required to conduct due diligence checks on partners involved in the supply chain for alcoholic drinks. Meetini Limited will require the following documents for a wholesaler to open an account to start trading:
· Company Introduction stating nature of business and products available
· Copy of Incorporation Certificate
· Copy of VAT Certificate
· Owner/Director’s/ Proprietor’s ID Details
· Company Bank Details
· AWRS number, if this has been issued and UK based supplier
· Proof of the business address – Copy of Business Utility Bill (Less than 3 months old)
· Recent photo of the business premises
· Headed paper complete with Director’s Signature
· Proof of Due Diligence the company carries out
· Copy of company’s term
· If you are a UK duty paid supplier, please provide us with copies of formW-5 (or similar document) showing evidence of duty payment
Once the supplier has sent the above information, director Daniel Vajsabel or another trained member of the team will review it. The overall risk of the supplier will be established. If the business is identified as a high risk supplier, further questions will be asked and site visits will be conducted as appropriate. Any suspicious retail pricing at uneconomic levels or improper trading patterns will be reported to HMRC within 5 working days.
All high risk suppliers will be reviewed every three months; all other suppliers will be reviewed on an annual basis.
All initial checks and further reviews will be documented in the supplier file electronically. Reminders for checks should be logged into our CRM software, accounting software and internal cloud- based calendars.